Academic Program Specialist

Job Details

Job Ref:
Advising and Enrollment
Full time

Academic Program Specialist

Academic Operations

Non-Exempt, Contingent II, Full-Time, Pay Grade 9

Location: Stateside Remote

University of Maryland Global Campus (UMGC) seeks an entry-level Academic Program Specialist. The Academic Program Specialist is responsible for providing world-class customer service support through activities related to incoming transcript processing.


  • Process received transcripts and other student documents in a confidential manner.

  • Verify and enter student information listed on each institution's transcript sent to UMGC.

  • As part of the data entry process, the transcript must be accurately scanned and linked to the UMGC student record, and transcript data must be entered into the student information system (SIS).

  • Review onscreen transcripts, verification, and digital filing related to student records.

  • Accurately verify school accreditation, enter transfer credit GPA, applicable degrees earned, and course/grade information into the system to ensure transfer credit is applied to each student's evaluation

  • Assist with any forms of document scanning and data entry as necessary for documents that are student-related.

  • Serve as an entry point for starting the transfer evaluation process for incoming students and has a direct effect on the recruitment of new students to the university.

  • Screen transcripts to update the student's record for any additional schools attended.

  • Provide Tier I and II support related to transcript inquiries made by phone, through email cases, in person, and chat.

  • Sort and process incoming mail in accordance with the transcript and document business processes.

  • Additional projects such as training, software testing, attending meetings, and presenting ideas to colleagues or guests.

  • Other duties as assigned in accordance with departmental needs.

The hours for this role are from 11:30 a.m. to 8:00 p.m. EST, Monday through Friday.


  • Associate degree

  • Three (3) years of experience with document processing or other clerical work

  • One (1) year of experience with a student record system, data entry, and document scanning

  • Some experience with document imaging systems

  • Ability to pivot on tasks between detail-oriented work and service-oriented work in a fast-paced environment where there will be distractions


  • Bachelor's degree

  • Two (2) years of experience working with confidential documents

  • Understanding of FERPA and FERPA policies



All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit:

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

University of Maryland Global Campus (UMGC) is committed to helping safeguard the health of its faculty, staff, students, contractors, and guests. Because vaccinations reduce the spread of SARS-CoV-2-the virus that causes COVID-19-all prospective UMGC faculty (full-time and adjunct) and staff are strongly encouraged to be fully vaccinated and current with the recommended boosters. As always, operations at our military locations in Europe, Asia, and stateside will follow the guidance of the U.S. Department of Defense and local commands, and may require proof of full vaccination, unless an exception is approved as a reasonable accommodation based on disability or religion. If so, a copy of their Approved Exception Letter must be provided before the start of their employment. Failure to provide proof of vaccination or show proof of exception may result in the offer of employment being rescinded.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at

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