Director, Financial Management
Office of Institutional Advancement
Exempt, Regular, 100% Full Time, Pay Grade 2.4
University of Maryland Global Campus (UMGC) seeks a Director, Financial Management in the Office of Institutional Advancement (IA). Reporting to the Assistant Vice President, Career Advancement Services, the Director will hold a high level of technical skill, developing and leading financial and operational strategy, and personnel management expertise. This position leads all financial oversight and engagement strategy with the University System of Maryland Foundation (USMF). In addition, the Director is also responsible for leading the strategic supervision of the gift acceptance team as well as oversight, administration and management of financial and business operations of the Office of Institutional Advancement.
SPECIFIC RESPONSIBILITIES INCLUDE:
- Develops and executes strategy specific to UMGC oversight of all University System of Maryland Foundation donor accounts and processes. These processes involve reimbursement, allocation, forecasting and reconciliation while assuring adherence to all USMF policies.
- Serves as the University’s liaison to USMF. In this capacity, has a solid understanding of the investment strategy, performance of the endowment of USMF, and basic knowledge of endowment investing regulations and policies. Works closely with the USMF in order to inform donors and UMGC Institutional Advancement stakeholders of investment gains, losses and endowment strategy.
- Leads the development and implementation of appropriate internal procedures and processes for the disbursement of USMF funds. Because of this, serves as the primary liaison with USMF, Financial Aid, President and Chief Academic Officer’s Office and other UMGC internal areas.
- Initiates and implements the strategy for the USMF financial data systems. Manages reporting systems for both grant and USMF accounts and disseminates monthly and quarterly reports, respectively, to grant administrators and account business contacts using Financial Edge and Microsoft Excel.
- Works collaboratively with UMGC fundraisers and USMF to ensure donor intent is closely aligned with University funding needs. Leads the development and tracking of Memorandum of Understanding documents, Gift Acceptance Forms and Sponsorship Invoices. Also ensures this work is in compliance with federal and state laws and donor intent.
- Leads the gift acceptance team for the Office of Institutional Advancement. The gift acceptance team is responsible for receiving approximately 10,000 contributions a year, recording them in the accounting financial databases according to IRS laws and USMF policies. The Gift acceptance team is also responsible for coordinating fair market value estimates, working closely with the arts department on gifts-in-kind, processing faculty and staff payroll deduction contributions, and providing receipts and acknowledgements to all donors.
- Develops and implements strategies for enhancing gift acceptance and administration policies and procedures. Creates an overall strategic process for reconciling account and allocation data, ensuring the donor database corresponds to the account data as recorded in Financial Edge. Ensures supporting fund documentation is maintained electronically and systematically
- In consultation with the UMGC Finance Department and Academic Leaders, oversees the financial management of all federal and state grants. This includes working closely with academic administrators to ensure accuracy and timely required reports including spending.
- Prepares budget amendments and maintains all financial records for IA. Develops and implements operating policies and procedures for budget approvals and budget reporting.
- Directs and maintains comprehensive listings for both foundation accounts and grants that includes purpose, date of implementation/expiration, administrator/PI, and original donor. Provides reporting information necessary for USM Foundation accounts including information for stewardship activities.
- Acts as the primary contact with UMGC’s Office of Procurement or USMF to develop/review proposals between vendors and UMGC or USMF and ensures executed agreements are appropriately fulfilled.
- Assists the Vice President on the departmental budgets for Institutional Advancement, Alumni Relations and Career Services. This includes providing budget forecasts, ensuring that operating budgets supports the IA annual strategic plan, comprehensive reporting of expenditures/revenues, management of Schedule C funds and the development and implementation of operating policies and procedures for budget approvals and budget reporting
- Manages all financial sponsorships for the University that includes but is not limited to ensuring all benefits are received.
- Perform other job-related duties as assigned.
REQUIRED EDUCATION AND EXPERIENCE:
- Bachelor’s degree from an institution of higher learning.
- A minimum of seven (7) years of progressively responsible experience in a combination of finance, accounting, budget forecasting and projections, payroll, purchasing, or administrative work.
- A minimum of three (3) years of supervisory experience or managing operations.
- Excellent verbal and written communication skills, time management skills, attention to detail, and the ability to work in a fast-paced environment.
- Proficiency with Microsoft Excel including pivot tables, formulas, and v-lookup function.
- Demonstrated Proficiency in Workday.
PREFERRED EDUCATION AND EXPERIENCE:
- Grants and non-profit financial management experience is highly preferred.
- Proficiency with Microsoft Office Suite, Blackbaud Financial Edge and Ellucian Advance is also preferred.
POSITION AVAILABLE IMMEDIATELY & WILL REMAIN OPEN UNTIL FILLED
SALARY COMMENSURATE WITH EXPERIENCE
All submissions should include a cover letter and résumé. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: https://careers.umuc.edu/benefits.html.
The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.
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