Manager, Finance, Budget, & Business Process
- Job Ref:
- Largo, MD
- Faculty Services
- Full time
Manager, Finance, Budget, & Business Process
Academic Affairs, Finance and Administration
Exempt, Regular, Full-Time, Pay Grade 2.2
University of Maryland Global Campus (UMGC) seeks a Manager, Finance, Budget, & Business Process reporting to the Director of Academic Affairs Finance and Administration in the Office of the Deputy Chief Academic Officer. The Manager is responsible for both documenting and evaluating business processes, recommending improvements, facilitating all actions related to procurement and accounts payable, including all purchases and all non-personnel contracts, as well as maintaining compliance with UMGC policies. The Manager independently oversees accounting processes and works closely with the Director of Finance and Administration to ensure smooth daily operations for Academic Affairs.
Essential Duties & Responsibilities:
- Review and document Academic Affairs business processes, starting with thorough documentation and evaluation of finance-related processes.
- Identify business process issues and recommend solutions to improve operational effectiveness.
- Develop the implementation and communication plan for process changes.
- Serve as the primary Academic Affairs point of contact for the three schools and four functional units regarding procurement and accounting matters for internal and external units.
- Provide guidance and support to school administrative staff and academic program chairs in the areas of procurement, accounts payable, and internal controls.
- Manage procurement contracts and process requisitions, purchase orders, and budget encumbrances for the Academic Affairs non-academic departments.
- Provide follow up confirmation and communication of payments made to relevant parties in a timely manner.
- Identify and develop training and organize onboarding sessions for staff joining Academic Affairs.
- Communicate new procurement, travel, and budget-management policies, processes, and other related information to the departments as needed.
- Train departmental personnel on new processes as they are implemented.
- Maintain an up-to-date intranet space on all relevant policies and processes.
- Maintain full compliance with all relevant university and state procurement and (non-personnel) contract-related policies and procedures.
- Keep current and comprehensive records/files of all transactions, and facilitate all related audits as required.
- Provide timely reports and related information to senior departmental administrators on a regular basis.
- Monitor Academic Affairs cost centers, track operating expenses, purchases, and expenditures for special projects and Executive Committee sponsored initiatives.
- Maintain tracking and records of travel requests and expenditures, memberships and subscriptions, and non-personnel contracts.
- Track technology spending across all Academic Affairs departments, especially non-enterprise tools, services, and resources associated with courses and programs, and co-curricular services.
- Make recommendations for greater efficiencies without compromising services and manage renewals as appropriate
- Other job-related duties as assigned.
REQUIRED EDUCATION AND EXPERIENCE:
- Bachelor's degree from an accredited institution of higher learning.
- Five (5) to seven (7) years of experience in an administrative position with finance and accounting responsibilities.
- Experience with business process management and documentation.
- Strong administrative and organizational skills demonstrating the ability to work on a variety of tasks independently and professionally.
- Proficiency in Microsoft Office products, with knowledge of Workday.
- Excellent time management skills; the ability to prioritize and plan work activities using time efficiently.
- Strong communication skills, both verbal and written.
- Attention to detail and strong problem-solving skills.
- Demonstrated ability to communicate and work with faculty, staff, and executives.
PREFERRED EDUCATION AND EXPERIENCE:
- Master's degree is preferred.
- Experience in higher education administration and finance is preferred.
- Experience with process documentation, evaluation and improvement is preferred.
- Experience with Workday is strongly preferred.
- Demonstrated facility with Excel, Word and other MS Office products preferred.
SALARY COMMENSURATE WITH EXPERIENCE
POSITION WILL REMAIN OPEN UNTIL FILLED
All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: https://careers.umgc.edu/benefits.html.