Senior Executive Coordinator

Job Details

Job Ref:
10015190
Location:
Adelphi, MD
Category:
Administrative
Type:
Full time

Senior Executive Coordinator

Exempt, Regular, Full-Time, Pay Grade 2.1

Adelphi, MD

University of Maryland Global Campus (UMGC) seeks a Senior Executive Coordinator to support the Senior Vice President and Chief Operating Officer. The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the office and provide oversight for administrative and operational functions. They will provide assistance by managing projects, carrying out complex assignments, and perform additional executive-level tasks requiring an analysis of systems, policies and/or procedures, organization and management, workflow, and work distribution.  The Senior Executive Coordinator will also provide administrative and logistical support include drafting correspondence and/or refining reports, letters, or emails; scheduling coordination of meetings, conference calls, travel and events and maintaining records. The Senior Executive Coordinator serves as a liaison between the business unit and other leadership, management and administrative departments at UMGC, ensuring that systems work efficiently and effectively. This role reports to the Director of Executive Support and Operations and has a 75% onsite requirement.

SPECIFIC RESPONSIBILITIES INCLUDE:

  • Scheduling and Administrative Support: Strategic management and oversight of the principals to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives. Works closely with the Director of Executive Support to keep them well informed, briefed and prepared of upcoming commitments and responsibilities to include follow up as appropriate. Principal point of contact for the Chief of Staff and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

  • Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences

  • Event and Project Management: Work with the Director of Executive Support and Operations and University Events to offer wholistic support to the office staff in coordination of organizational-wide events, meetings, and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties

  • Prepare for daily meetings and events, including preparing agendas, gathering content and research that has been prepared by relevant teams, and as needed preparing new materials, and policy briefings. Coordinate with internal and external communications on talking points, speech drafts, and presentations

  • Make travel arrangements, manage expenses, and receipts

  • Perform other job-related duties as assigned

REQUIRED EDUCATION AND EXPERIENCE:

  • Bachelor's degree from an accredited institution of higher learning

  • 5-7 years progressively responsible for executive level support

  • Must have experience managing and coordinating complex executive calendars with the ability to operate in fast-paced environment with complex demands for information.

  • Must have the ability to work independently and as a team player with strong organizational skills.

  • The successful Senior Executive Coordinator must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents.

  • Must be advanced in the use of Microsoft Outlook (mail and calendar), Word, PowerPoint, and Excel; and intermediate knowledge of other apps in the O365 app suite, web search tools with the ability to learn new technologies and software as needed. 

  • Must be able to build relationships with executives, their support staff, team members and other constituents crucial to the success of the university.

  • Must be able to bridge smooth communication between the internal departments, while demonstrating leadership skills to maintain credibility, trust, and support with leadership.

POSITION AVAILABLE IMMEDIATE AND WILL REMAIN OPEN UNTIL FILLED

SALARY COMMENSURATE WITH EXPERIENCE

All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: https://careers.umgc.edu/benefits.html.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

University of Maryland Global Campus (UMGC) is committed to helping safeguard the health of its faculty, staff, students, contractors, and guests. Because vaccinations reduce the spread of SARS-CoV-2—the virus that causes COVID-19—and in alignment with the University System of Maryland (USM) vaccination mandate, all prospective UMGC faculty (full-time and adjunct) and staff are required to be fully vaccinated, unless an exception is approved as a reasonable accommodation based on disability or religion.  

Prospective faculty and staff must provide their vaccination status and submit proof of vaccination (or a copy of their Approved Exception Letter) before the start of their employment. Failure to provide proof of vaccination or show proof of exception may result in the offer of employment being rescinded.

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