Administrator, Accounts Payable

UMGC Europe

Location: Regional Administrative Headquarters, Kaiserslautern, Germany

Category: Overseas Regular, 100% Time, Grade 005

The Accounts Payable (AP) Administrator reports to the Director of Finance. The AP Administrator's duties will include overseeing the disbursement of funds and all accounts payable functions.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Organize and manage all activities of Accounts Payable

• Control and process employee expense reports for accuracy and completeness and ensure expenses are coded with appropriate general ledger expense account codes.

• Control and process supplier invoices and receipts for accuracy and completeness and post expenses in Workday for payment with appropriate general ledger expense account codes

• Process payments in various forms including ACH, bank-wire, USD, and foreign currency dominated checks.

• Oversee the disbursement of monetary payments in various forms including ACH payments, bank-wires, and USD and foreign currency dominated checks.

• Create, receive, review, and process invoices, expense reports, and student refund checks.

• Provide training to faculty and staff on expense reports, as necessary.

• Reconcile the Accounts Payable General Ledger accounts, research, correct discrepancies, and complete certifications for approval.

• Maintain and secure all Accounts Payable documents.

• Conduct research for the Business Office and other departments as needed.

• Correspond with vendors, employees and students as needed to obtain information necessary for processing payments.

• Answer inquiries from suppliers concerning invoice payment status and resolving issues with unpaid invoices.

• Assist with year-end closing, special projects, Accounts Payable workflow process improvements, and Accounts Payable related policy and procedure updates.

• Compile Value Added Tax (VAT) forms for signature and disbursement for German vendor payments.

• Issue, review, and correct Purchase Orders and Receipts to ensure that they are created correctly for internal control purposes.

• Update daily currency exchange rates.

• Consolidate all appropriate files and documentation to conduct AP filing.

• Perform other job-related duties.

OTHER RESPONSIBILITIES MAY INCLUDE:

• Collaborates with the Student Accounts Manager as a second tier of support, as needed, by responding to student and staff queries related to student financial accounts, such as service indicators, account balances, student payments, abatement and collections actions, and refund and third-party payments.

REQUIRED EDUCATION & EXPERIENCE:

• Bachelor's degree in from a regionally accredited U.S. institution or foreign degree equivalent, preferably in Accounting or Business

• Three (3) years accounting experience

• Excellent communication skills, both written and oral

• Experience with accounts payable procedures and processes

• Ability to work with sensitive and confidential information.

• Good computer skills and excellent spreadsheet and database knowledge

• Ability to work on a variety of tasks with minimum supervision.

• Ability to work in a fast-paced environment with attention to detail, prioritization, multi-tasking, and the ability to meet strict deadlines.

PREFERRED EDUCATION & EXPERIENCE:

• Master's degree from a regionally accredited U.S. institution or foreign degree equivalent

• Certified Public Accountant (CPA) certification

• Experience with Workday processes as applicable to assigned duties.

• Written and oral language skills of the host nation

WHO MAY APPLY:  Local candidates with ILS preferred. Criteria under which applicants qualify for ILS are: must serve the US Forces exclusively; are not stateless persons; are nationals of a NATO state, excluding the host nation; are not ordinarily resident in the host nation.

All submissions should include a cover letter and resume.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee-accommodations@umgc.edu. 

Benefits Package Highlights:

• Generous Time Off: Enjoy between 15 and 22 days of paid vacation, depending on years of service and position.  Additionally, 15 days of sick leave, 3 personal days, and 11 paid Federal holidays. For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.
• Moving Allowances: May be available based on terms, conditions, and agreements of the position.

For additional information see: UMGC Benefits Overview for Overseas Regular Employees

Hiring Range:

Additional Compensation:

Employees receive the applicable currency adjustment (CAX) subject to monthly DoD COLA Index for the work location, which is subject to change and fluctuation based on market indices.