University of Maryland Global Campus (UMGC) seeks an Executive Coordinator. The ideal candidate will execute a wide range of administrative and executive support functions.  Candidates must always maintain the highest level of confidentiality and possess the ability to properly handle sensitive materials concerning the organization.  Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

Occasional travel between local UMGC locations may be required.
 

SPECIFIC RESPONSIBILITIES INCLUDE:
 

• Read and analyze incoming correspondence, submissions, and reports to determine their significance and plan their distribution.

• Attend communications team meetings to track and prioritize issues.  Monitor weekly communication deliverables and work with appropriate team members to report on progress.

• Draft reports, memos, letters, presentations, and other documents, using word processing, spreadsheet, database, and/or presentation software.

• Oversee departmental travel requests, reimbursements, purchase orders and operational expenses to ensure standardization and adherence.

• Manage multiple calendars requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

• Coordinate and arrange meetings, including organizing and disseminating the agenda, preparing meeting materials, and developing presentations.

• Identify and collaborate with appropriate staff and departments in preparing special projects.  Organize and follow through on work projects and deadlines.

• Anticipate SVP's course of action when unavailable and facilitate problem resolution.

• Provide information to the team on institutional policies, procedures, special issues and the like.

• Perform daily general office functions such as answering phones, taking messages, responding to emails, writing letters, attending meetings, taking notes, and sending out assigned tasks to appropriate staff.

• Perform other job-related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE: 

• Bachelor's Degree from an accredited institution of higher learning is also required.

• Five (5) plus years' experience supporting professionals at the executive level.  

KNOWLEDGE, SKILLS AND ABILITIES: 

• Exemplary written and oral communication skills; ability to effectively communicate with leadership and their staff; highly skilled in the use of MS Office application software including word processing, spreadsheet, presentation, and other applications as needed; able to exercise sound judgment and possess ability to make independent decisions following general instructions; able to work in a fast-paced environment with changing and competing priorities; excellent people skills and the ability to handle situations with tact, discretion, courtesy, and respect for the individual; must be well organized and efficient in the performance of duties and able to meet deadlines; able to maintain confidentiality of sensitive information and documents.