Senior Executive Coordinator

Executive Support

University of Maryland Global Campus (UMGC) seeks a Senior Executive Coordinator in the Office of the President. This dynamic, fast-paced role is ideal for someone proactive, detail-oriented, and adaptable.

Reporting to the Director of Executive Operations and Advisor to the President, the Senior Executive Coordinator will manage projects, execute complex assignments, and perform executive-level tasks requiring analysis of systems, policies, procedures, and workflow. Responsibilities include drafting and refining correspondence, reports, and emails; coordinating meetings, conference calls, travel, and events; and maintaining records. The Senior Executive Coordinator serves as a strategic partner with the Director/Advisor to ensure systems operate efficiently and effectively.

The ideal candidate leads through collaboration and communicates clearly and thoughtfully. Trusted with sensitive information, they operate with discretion and integrity. Above all, they are driven by a commitment to organizational success and bring a spirit of service, approaching their work with deep respect for the organization's mission.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Scheduling and Administrative Support: Provide comprehensive calendar management to support strategic priorities and initiatives; serve as a key point of contact for the Director/Advisor, handling and screening calls and inquiries to ensure appropriate routing and coordination.

• Event and Project Management: Coordinate organizational-wide events, meetings, and retreats; attend meetings and take notes as requested, ensuring follow-up items are handled and/or communicated to the appropriate parties.

• Writing and Communication: Draft and format letters and emails for general and routine correspondence, including potentially confidential information, for both internal and external audiences.

• Relationship Management: Schedule and organize staff meetings for the Office; support internal communications; serve as backup timekeeper; liaison with Human Resources, IT, and Facilities; work collaboratively in a team environment.

• Other job-related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor's degree and 5-7 years progressively responsible executive level experience, with six years supporting a senior level executive; experience managing and coordinating complex executive calendar with the ability to operate in fast-paced environment with complex demands for information.  Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be highly proficient in the use of MS Word, Excel, Power Point, Google mail, web search tools with the ability to learn new technologies and software as needed. 

All submissions should include a cover letter and resume.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee-accommodations@umgc.edu. 

Benefits Package Highlights:

• Generous Time Off: Enjoy 22 days of paid vacation, 15 days of sick leave, 3 personal days, and 15 paid holidays (16 during general election years). For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance. Part-time employees working less than 0.5 FTE are not eligible for LTD.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 401(k), 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.

Hiring Range: